Visit Tracker

DATA ENTRY
Webinar: Visit Tracker Overview 11/11/2016

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Admin Setup	Profile Update Current Year Start Date to 9/1/2016 Update Packet Timeline - packet 1 does not need to equal program start date.   Add'l Admins Add any administrators or data entry personnel to this section NOTE: Read-only admins are not counted in total users when billing is set up. Admins that can enter data count toward your total users. You can also create one account to shave shared between 2 or more people Preferences Review all items that are set to show or not show Child Fields to Display Show Childcare and Child Education tracking Demographic Fields Show MIECHV tracking elements Site/Fund Codes (site/fund code tutorial) New codes will be sent to each site with further instructions. Waiting on THV to send new codes.
Home Visitors	New home visitors - Coordinator with Main Admin set up can add new home visitors at any point. Home visitors not returning - be sure to put an End Date when employment ceased and Disable.
AmeriCorps Members (timesheet tutorial) (add a member)	Information entered into Visit Tracker must match the enrollment documents.
Returning Families	Use the HIPPY Application (on Program Implementation page) to collect the necessary information needed to update each family. DO NOT change enrollment dates DO update the Family Participation Agreement date as noted on the form
Returning Children	BE sure to update the Curriculum Year
New Families	Use the HIPPY Application (on Program Implementation page) to collect the necessary information needed for each family. NOTE: Due to changes in THV required data collection and the timing for data entry in Visit Tracker, new families will be given an enrollment of 10/1 or after.
Consents	IRB Family Participation Agreement (on the Guardian Data page) needs to be dated according to when the parent signs the IRB form Family Participation Agreement needs to be updated each year THV (HHSC) Consent If the guardian has signed the THV (HHSC) consent form, assign the appropriate Site/Fund Code to the guardian AND mark the child as MIECHV Target Child.
Bracken	The Bracken can be recorded for each child under Guardian Assessments. Select the child in which the Bracken applies. Record the PRE as Initial and the POST as Closure. Only record the final attempt for each. No more than 2 attempts.
Parent Involvement Interview	Individual answers are recorded on the HIPPYUSA PII in the Guardian > Assessments section. Be sure to appropriately label Pre/Post.
Protective Factors Survey (Parent Survey)	Recorded in Guardian > Assessments section. Pre PFS is recorded as Initial. Post = Closure
PICCOLO	Coming soon....
Edinburgh Depression Screening	Coming soon...
ASQ-3 & ASQ-SE	Can be recorded directly from the Home Visit Record or under Children; Screenings section. Record ASQ-3 & ASQ-SE results separately even if done at one time. Any Delays/Concerns need to have a recorded Referral entered at the bottom of the screening page
Domestic Violence Screening	Coming soon...
Referrals	Coming soon...

REPORTS

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Dashboard	Coming soon...
Overview of reports	Coming soon...