Resources: AmeriCorps Service Calendar | Fiscal deadlines | 21-22 Procedures
NEW 2022-2023
- Coordinators are required to complete NSCHC Training and scan this certificate to Texas HIPPY who will keep it in the site file. New coordinators follow this Link to get started and as instructed on the page request a new account. Once given access to the courses take the NSCHC training e-course. Returning coordinators who have completed the training in the past follow this Link to log in with your existing credentials.
- Making reasonable accommodation information powerpoint - Coordinators, please review so you understand the purpose and process of making reasonable accommodations.
- Texas HIPPY will provide AmeriCorps Orientation to all members on an annual basis.
- In addition to training and support, site visits will focus on ensuring compliance to new and existing requirements, using this Texas HIPPYCorps Site Visit Monitoring Tool. It's recommended to use this document as a self-assessment to prepare for a site visit and place backup documentation in the provided compliance binder.
- All sites must use this Member Position Description to create your postings for AmeriCorps members and must use a different one for non-AmeriCorps home visitors.
- Late 17-18 we received clarification from OneStar stating that AmeriCorps members are not eligible for unemployment benefits because they are not "employees" as such. Two back up documents were provided, one from the Department of Labor, and the other from the Texas Workforce Commission.
All sites will use their individual site basecamp project to submit enrollment, monthly time sheets, exit documentation and to communicate in regard to members. You can access fillable forms below by downloading and saving to your computer.
| Member File Checklist Member Application Member Service Agreement (MSA) | Before MSA Start Date
(all members)
Done in coordination with Texas HIPPY
(all members)
| Must accompany enrollment paperwork for all members. Upload documents to your Basecamp project. Scan each member file separately and in order. Must be completed by member and signed before background checks are initiated. Background checks are complete, member is deemed eligible, and form is signed and dated. |
| eGrants Enrollment | Same start date as MSA (done by Texas HIPPY) | Audit file is complete, and paperwork has been verified by Texas HIPPY. |
Enrollment Finalized |
All Members enrolled
|
Upload each member's MSA to your Basecamp project. Scan each member file separately. All slots are filled. All paperwork is complete. All members have an MSA. All members are enrolled in eGrants and Visit Tracker by the State Office.
|
| Mid Year Evaluation | Coordinator & Member | By Week 17 |
END OF YEAR/EARLY EXIT PROCESS (Contact Texas HIPPY)
| Early Exit Checklist Change of Status Form End Year Evaluation | Coordinator Coordinator Coordinator & Member | Must accompany early Exit, Suspension or Reactivation paperwork for all members. Upload documents to your Basecamp project. Use to document any prolonged break in service hours (illness, injury, etc.). Must accompany exit paperwork for early exits. On Member End Date |
My AmeriCorps Portal Exit Form eGrants/ Exit Form | Member Coordinator | Unlocked 30 days prior to member end date. Required in order to receive Education Award. Within 15 days of MSA End Date |
my.americorps.gov - Member's access to education award
myamericorps tutorial
- All background checks will be conducted at the State Office
DOWNLOADING FILES: All documents linked to this site do not require a login. If you receive a message saying you do not have permission to access this document, please try another web browser. This is most common with anyone using older versions of Internet Explorer.
FILE PREVIEW AND FORMAT: File formatting may look off in preview mode. Download and open in Word to check that format looks good.
FILE PREVIEW AND FORMAT: File formatting may look off in preview mode. Download and open in Word to check that format looks good.
