AmeriCorps

Resources:   AmeriCorps Service Calendar   |    Fiscal deadlines |    20-21 Procedures

NEW 2020-2021
  • Coordinators are required to complete NSCHC Training, and scan this certificate to Texas HIPPY who will keep it in the site file. New coordinators follow this Link to get started and to opt-in to the system, token code CNCS-Litmos. Returning coordinators who have completed the training in the past follow this Link to log in with your exhisting credentials. You can also find more information on Litmos on the Knowledge Network.
  • Making reasonable accommodation information powerpoint - Coordinators, please review so you understand the purpose and process of making reasonable accommodations.
  • Coordinators must provide AmeriCorps Orientation to all members on an annual basis. Training can accessed in Training Tab.
  • In addition to training and support, site visits will focus on ensuring compliance to new and existing requirements, using this AmeriCorps Site Visit Checklist. It's recommended to use this document as a self assessment to prepare for a site visit and place backup documentation in the provided compliance binder.
  • All sites must use this Member Position Description to create your postings for AmeriCorps members, and must use a different one for non-AmeriCorps home visitors.
  • Late 17-18 we received clarification from OneStar stating that AmeriCorps members are not eligible for unemployment benefits because they are not "employees" as such. Two back up documents were provided, one from the Department of Labor, and the other from the Texas Workforce Commission.
  • Follow these guidelines for member enrollment and exit.


ENROLLMENT PROCESS & PAPERWORK
All sites will use their individual site basecamp project to submit enrollment, monthly time sheets,  exit documentation and to communicate in regards to members. You can access fillable forms below by downloading and saving to your computer. 

Member File Checklist



Member Application


Member Service Agreement (MSA)




Before MSA Start Date
(all members)

Done in coordination with Texas HIPPY
(all members)

Must accompany enrollment paperwork for all members.  Upload documents to your Basecamp project. Scan each member file separately and in order.

Must be completed by member and signed before background checks are initiated.

Background checks are complete, member is deemed eligible, and form is signed and dated.
eGrants Enrollment Same start date as MSA (done by Texas HIPPY) Audit file is complete and paperwork has been verified by Texas HIPPY.

Enrollment Finalized 

All Members enrolled 

Upload each member's MSA to your Basecamp project. Scan each member file separately. All slots are filled. All paperwork is complete. All members have an MSA.  All members are enrolled in eGrants and Visit Tracker by the State Office. 

Timesheets (tutorial)

Member & Coordinator 

On-going. Upload approved (signed by coordinator and member) timesheet to your Basecamp project monthly by the 15th of the month. 







MID YEAR

Mid Year EvaluationCoordinator & MemberBy Week 15


END OF YEAR/EARLY EXIT PROCESS (Contact Texas HIPPY)

Early Exit Checklist 



Change of Status Form


End Year Evaluation
Coordinator



Coordinator


Coordinator & Member
Must accompany early Exit, Suspension or Reactivation paperwork for all members.   Upload documents to your Basecamp project. 

Use to document any prolonged break in service hours (illness, injury, etc). Must accompany exit paperwork for early exits.


On Member End Date


My AmeriCorps Protal Exit Form

eGrants/ Exit Form

Member


Coordinator

Unlocked 30 days prior to member end date.  Required in order to receive Education Award. 


Within 20 days of MSA End Date


my.americorps.gov - Member's access to education award
myamericorps tutorial
IMPORTANT:
  • All background checks will be conducted at the State Office 
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